Richard ~ Published: 18-Jun-2025 ~ How to ~ 6 Minutes Reading

How to Export Gmail Emails to PST without Attachments Loss?

Looking export Gmail emails to PST? In this article, We will guide you through two best methods to export all or selective Gmail account data to PST files. Keep reading on for more information.

Gmail is one of the most widely used email services. While it boasts an attractive user interface and interactive features, data theft and server connection issues are some of the most common problems users face. Because of these common issues, many professionals want to export their emails to PST and open them in an Outlook account. Outlook is one of the preferred email clients for both individuals and businesses. It offers a platform that allows users to add and access multiple email accounts simultaneously.

Essential Reasons to Export Gmail Emails to PST

Backup and Assured Data Access: Creating a backup of Gmail emails in PST ensures that your data is secure and accessible, even if you lose accessibility to your Gmail account.
Switching to MS Outlook: If you are switching from Gmail to Microsoft Outlook, exporting your Gmail emails to PST makes it easier to import your data into Outlook.
Legal and Compliance Requirements: Some organizations are required to maintain email archives for compliance or legal reasons. Exporting Gmail emails to PST can help meet these requirements.

How to Manually Export Gmail to PST?

Exporting emails from Gmail to PST using Outlook involves several steps. Firstly; You need to change multiple settings in Gmail first. Second, you need to set up Outlook accounts on Windows if you haven’t already. After that configure your Gmail account and then create a PST file. We have listed all the steps in detail below, follow them one by one

You must enable the IMAP setting in Gmail before you can access your Gmail account through an email client.

Log in to your Gmail account.
Click the gear icon and select “See all settings.”
Now, go to the “Forwarding and POP/IMAP” tab.
In the “IMAP access” section, select “Enable IMAP.”
Click “Save Changes” at the bottom.

Next, You must setup Gmail in Microsoft Outlook. Here’s how to set up Gmail in Outlook:

launch your Outlook account.
Click the account settings or setup wizard.
Choose to add a new email account and select “IMAP“.
Enter your Gmail email address and password.
setup the incoming and outgoing server settings as follows:
Incoming server (IMAP): imap.gmail.com
Outgoing server (SMTP): smtp.gmail.com
Make sure to use secure SSL/TLS settings.
Test the account settings to ensure a successful connection.

Finally, its time to export emails to PST

Launch your MS Outlook email client.
Click on your Gmail account in the email client’s sidebar.
Choose the Import/Export option using the File Menu.
After that, select the option “Export to a File” from the list.
Select “Outlook Data File (.pst)” and Next.
Tap on the account from where you want to export the data.

So, that how you can export Gmail to PST. This approach is very lengthy and highly technical. If you want to simply and directly export all data from Gmail to PST in few simple and steps and without any account dependency, consider the following approach.

How to Expertly Export Gmail Emails to PST without Outlook?

We recommend using the Gmail Converter to export multiple Gmail emails to PST format without Outlook. The software is one the effective solution that does not require any other installation. It safely exports Gmail to PST while preserving folder structure and attachments.

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This software allows users to export all or selective mailboxes from Gmail to PST file wihtout any restriction. Also, it is very time-efficient and offers few simple steps to get the job done.

Steps to Batch Convert Gmail Mailbox Data to PST Files

Firstly, launch the export tool on your Windows OS system and run it successfully to export Gmail to PST.
Choose Open Menu and Add Account by clicking on Email Accounts.
Enter the correct login credentials of your Gmail Account and Add.
You will be able to view the data and Select the required emails that you want to export.
After that, click on Export and select PST as the file format from the drop-down list.
Enter the destination location where you want to save your exported PST data and click on Save.
Then, in just a few seconds, you can be able to see the exported message on the screen.

With these simple steps, you can easily convert Gmail emails to PST. The software has many additional advanced features in comparison to the manual approach. You may review them below.

Export multiple Gmail emails to PST in a single operation without any data loss.
Convert Gmail emails to PST with all attachments, header and other metadata elements.
Allows to create single PST file from multiple Gmail emails.
It is completely standalone and does not need you to configure outlook account.
This software is comprehensive and can also export Gmail emails to PDF, CSV and other files.

In Conclusion

We have offered two best solutions to export Gmail emails to PST with or without Outlook just within a few clicks. While the Outlook dependent method is lengthy and technical the suggest software is easy to use and can export Gmail to PST directly in few simple steps.

Frequently Asked Questions

Ques) How to Directly export Gmail emails to PST File?

Run the software tool in your system.
Configure your Gmail account in the software.
Select the required folders from Gmail.
Go to Export Menu >> select PST.
Select location and click Save button.

Ques) Is it safe to export Gmail emails to PST? Will it affect my Gmail account?

Exporting emails from Gmail to PST is a safe process. It’s a read-only operation, and your Gmail emails remain intact in your account.

Ques) I want to switch to an Outlook account. Is it possible to move from Gmail to PST using this utility

Yes, you can easily migrate your entire data to PST and easily import them into Outlook.

Ques) How many emails with attachments can be exported at once?

You can easily migrate an unlimited number of emails including attachments using this software.

Ques) Can I create a single PST file for all my Gmail emails?

Yes, you can export all your Gmail emails into a single PST file wit our suggested software.

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