Export Gmail Emails to PST with Complete Metadata

Summary: Need to export Gmail emails to PST? If yes, follow this article. We have described the two best ways to export Gmail to PST with or without Outlook.

Why Export Gmail Emails to PST?

• Backup and Assured Data Access: Creating a backup of Gmail emails in PST ensures that your data is secure and accessible, even if you lose accessibility to your Gmail account.
• Switching to MS Outlook: If you are switching from Gmail to Microsoft Outlook, exporting your Gmail emails to PST makes it easier to import your data into Outlook.
• Legal and Compliance Requirements: Some organizations are required to maintain email archives for compliance or legal reasons. Exporting Gmail emails to PST can help meet these requirements.

How to Export Emails from Gmail to PST with Outlook?

Exporting emails from Gmail to PST using Outlook involves several steps. Firstly; You need to change multiple settings in Gmail first. Second, you need to set up Outlook accounts on Windows if you haven’t already. After that configure your Gmail account and then create a PST file. We have listed all the steps in detail below, follow them one by one

Step 1: Enable IMAP in Gmail

You must enable the IMAP setting in Gmail before you can access your Gmail account through an email client.

• Log in to your Gmail account.
• Click the gear icon and select “See all settings.”
• Now, go to the “Forwarding and POP/IMAP” tab.
• In the “IMAP access” section, select “Enable IMAP.”
• Click “Save Changes” at the bottom.

Step 2: Configure Your Email Client (Outlook)

You must setup Gmail in Microsoft Outlook in order to export Gmail emails to PST. Here’s how to set up Gmail in Outlook:

• launch your Outlook account.
• Click the account settings or setup wizard.
• Choose to add a new email account and select “IMAP“.
• Enter your Gmail email address and password.
• setup the incoming and outgoing server settings as follows:
• Incoming server (IMAP): imap.gmail.com
• Outgoing server (SMTP): smtp.gmail.com
• Make sure to use secure SSL/TLS settings.
• Test the account settings to ensure a successful connection.

Step 3: Export Emails to PST

• Launch your MS Outlook email client.
• Click on your Gmail account in the email client’s sidebar.
• Choose the Import/Export option using the File Menu.
  
• After that, select the option “Export to a File” from the list.
  
• Select “Outlook Data File (.pst)” and Next.
  
• Tap on the account from where you want to export the data.
  

So, that how you can export Gmail to PST. This approach is very lengthy and highly technical. If you want to simply and directly export all data from Gmail to PST in few simple and steps and without any account dependency, consider the following approach.

Why Smart Solution over Manual?

• Export multiple Gmail emails to PST in a single operation without any data loss.
• Convert Gmail emails to PST with all attachments, header and other metadata elements.
• Allows to create single PST file from multiple Gmail emails.
• It is completely standalone and does not need you to configure outlook account.
• This software is comprehensive and can also export Gmail emails to PDF, CSV and other files.

Frequently Asked Questions

Q) How to Directly export Gmail emails to PST File?

• Run the software tool in your system.
• Configure your Gmail account in the software.
• Select the required folders from Gmail.
• Go to Export Menu >> select PST.
• Select location and click Save button.

Q) Is it safe to export Gmail emails to PST? Will it affect my Gmail account?

Exporting emails from Gmail to PST is a safe process. It’s a read-only operation, and your Gmail emails remain intact in your account.

Q) I want to switch to an Outlook account. Is it possible to move from Gmail to PST using this utility

Yes, you can easily migrate your entire data to PST and easily import them into Outlook.

Q) How many emails with attachments can be exported at once?

You can easily migrate an unlimited number of emails including attachments using this software.

Q) Can create a single PST file for all my Gmail emails?

Yes, you can export all your Gmail emails into a single PST file wit our suggested software.

In Conclusion

We have offered two best solutions to export Gmail emails to PST with or without Outlook just within a few clicks. While the Outlook dependent method is lengthy and technical the suggest software is easy to use and can export Gmail to PST directly in few simple steps.