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PCDOTS Team ~ Published: 19-Jun-2023 ~ Software ~ 5 Minutes Reading

How to Sync Apple Contacts with Outlook Directly?

“Since the year 2008, I have used Apple Mail.  I have a large collection of emails and contacts in my inbox. Now I need those Mac Mail contacts on my Windows Outlook application, but I discovered there is no direct way to sync Apple contacts with Outlook account when I searched the internet. Please advise me that how to do this because I have no idea that how to sync iPhone contacts with Outlook. Please assist”

Now it’s not a difficult task to move data files from one platform to another. In the case of contacts, calendars and email, the same thing can be harder. It depends on the email and the operating system you use. If the operating systems are incompatible, it is difficult to transfer direct contacts and email. Apple Mail and Windows Outlook are similar. A user cannot directly to sync iPhone contacts with Outlook.

Reasons to Sync Apple Contacts with Outlook Account

A user may need to export the Apple Mail Contacts list to MS Outlook for a variety of reasons. The following are some of the reasons:

  • Any Mac user who wishes to access Outlook after switching to Windows.
  • To transfer data from a Macintosh to a Windows user.
  • We can’t merely remove the Outlook contacts and import them into Apple Mail because the file is saved in MBOX format in Apple Mail.

Manually Transfer Contacts from Apple Mail to Outlook

Apple Mail is Mac OS’s default email client. Microsoft Outlook is accessible for both Windows and Mac. However, in this article, we’ll be talking about how to sync Apple contacts with Outlook. It’s basically a two-step process. To begin, export all of your business contacts from Mac Mail. Then, on a Windows platform, import those contacts into Microsoft Outlook. So, let’s have a look at to sync iPhone contacts with Outlook manually.

Step 1: Export Contacts from Mac Mail

  • To begin, select the Application menu icon.
  • Then, select Contacts or Address Book from the drop-down menu.
  • Select the contacts you want to import into Outlook after that.
  • Go to the menu bar and select the File tab.
  • Choose Export >> Export vCard from the drop-down menu.

Step 2: Sync Mac Mail Contacts with Outlook

  • Connect your USB flash drive to your Mac computer.
  • After that, copy all of the vCard files that Apple Mail exported.
  • Connect the flash drive to your Windows computer and save all of the.vcf files somewhere secure.
  • Open the Outlook program to sync Apple contacts with Outlook.
  • Select File >> Open & Export >> Import/Export from the File menu.
  • Select Import a VCARD file (.vcf) from the Import and Export Wizard’s list. Then press the Next button.
  • Now, navigate to the vCard file’s location and select Open.
  • Then, from the left-hand panel, select contacts.

Expert Solution to Sync Apple Contacts with Outlook Account

Using the PCDOTS MBOX to PST File Converter, you can quickly export your Mac mail contacts to the MS Outlook system. Any user can use this tool to export MBOX files to PST format without losing a single bit. This fantastic toolkit allows users to convert multiple MBOX files, including attachments, to PST format. This is a multi-functional utility with an easy-to-use interface that enhances the user experience when converting MBOX files to PST files. The software quickly sync Apple contacts with Outlook without losing a single bit of data.

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Steps to Import Mac Mail Contacts to Outlook

To start the migration of Mac Mail contacts to Outlook, first export all MBOX files from the Mac Mail.

  • Now, Download the Apple Mail MBOX Converter Software on your existing system.
    download the tool to sync apple mail contacts to outlook
  • Thereafter, click Open button, choose Email Data Files from the drop-down list and choose MBOX File.
    select mbox files
  • Now the software displays a complete preview of the email message.
    view emails
  • Now, choose an Export option and select PST as a saving option.
    select saving option
  • Choose the desired location to save the resultant PST file and click Save button.
    sync apple mail contacts to outlook

After that import the resultant PST file to Outlook to retrieve all the Apple Mail contacts.

Unique Features of the Suggested Software

The MBOX File Converter has a few notable features that describe in the below section:

  • It converts MBOX files to PST in batches, allowing for multiple file selections and conversion.
  • The Excellent Preview Option provides users with complete file detail.
  • When sync Apple contacts with Outlook, no data is lost.
  • Widely compatible with Windows 10 and all previous versions.
  • The software successfully supports all the corrupted files


I’ve covered two methods sync Apple contacts with Outlook. You can pick one that suits your needs and move all of your contacts in a couple of minutes. However, non-technical users will find it difficult to to sync iPhone contacts with Outlook. As a result, in this article, we discussed and provided a step-by-step guide to import contacts from Apple Mail to Outlook account. Even a user can transfer contacts form Apple Mail to Outlook versions such as Outlook 2019, 2016, 2013, 2010, 2007, 2003.