How to Migrate Gmail to G Suite (Google Workspace)
Many businesses and organizations generally begin with a free Gmail account for email communications. However as business grows, the need for more secure email communication, and collaborative tools becomes essential. This is where Google Suite, now known as Google Workspace, comes into the light. Migrating Gmail to G Suite makes sure that your team enjoys a business-level email system with advanced features, under your own domain.
If you’re looking to migrate Gmail to G Suite, this guide will help you. Here, you will learn fast and easy ways to migrate personal Gmail to Google Workspace with emails, contacts and other data securely.
Why Migrate Gmail to G Suite?
Although Gmail offers excellent features, it has limitations as compared to G Suite/Google Workspace. Let’s explore why transferring Gmail to G Suite is beneficial.
- With G Suite, you can use your own domain such as yourname@yourcompany, which will help create a professional branding of your business.
- G Suite allows real-time collaboration, file sharing and centralized access management helping the team to communicate better.
- While Gmail offers 15 GB of storage space per account, G Suite offers larger storage space as per the plan.
While Gmail is best for personal usage, G Suite is more suitable for organizational usage, where Admins can control user accounts and assign roles.
Methods to Migrate Personal Gmail to Google Workspace
There are different ways to transfer Gmail to Google Workspace. You can either use Google’s built-in tools or you can use the third party software. Both the methods are perfect at their own place. We’ll explain both the manual and automated methods in detail below, kindly go through them.
Migrate from Gmail to G Suite with Admin Console
Before you begin, make sure that you’re signed in to the Google Workspace Admin Console with a super administrator account.
- Sign into your Google Workspace admin console
- Go to the Menu >> Data >> Data import & export >> Data Migration (New).
- Then, click Go to classic migration service.
- Now, for the migration source, pick Gmail.
- Make sure Email is selected as the data type.
- Click Start.
- Next, select all emails or choose the date from which you want to transfer the emails
- Now, click Select Users >> click Add user.
- In the Source Email field, enter the Gmail address of the user you are migrating from.
- Click Authorize.
- The Gmail account owner will be prompted to sign in and grant permission for their mail to be migrated. They must review the request and click Allow.
- For Google Workspace Email, type the user’s new Google Workspace email address and choose it from the list.
- Click Start.
The migration process will then begin, and you can monitor the process in the admin consol. So, that’s how to migrate Gmail to G suite using the built-in tools. This method is safe and secure and preferable for many professionals. However, it has some considerations that you should review below.
Important Considerations of the Method
- This built-in tool “Data Migration Service” only migrates email and label data.
- It does not transfer calendar events, contacts and Google drive files
- Users must have access to the Google Workspace Admin Console
- It is a bit complicated and requires technical skills from the users.
If you prefer a more simplified and time-saving method to Migrate personal Gmail to Google workspace, you’ll find it below.
Simplest Way to Migrate Gmail to Google Workspace / Suite
If you found the manual method time consuming and complex, try the best Gmail Migration Software. The software allows users to directly migrate Gmail to G suite with all or selective mailboxes. It automatically configures the Gmail account and transfers its data to personal domains. The software is fast and migrates your data in minimal time regardless of the size of your mailboxes.
The software is available in a free version that allows you to transfer Gmail to Google Workspace with some limitations. It is time-sufficient and takes just a few simple steps to migrate your data completely.
Steps to Batch Migrate Gmail Mailboxes to Personal G Suite Domains
- Download, install and start the software on your Windows machine.
- Go to the “Open” menu and select “Email Accounts” and “Add Accounts”.
- Enter your Gmail account email address and password and click the “Add” button.
- The software will configure all the account folders on the left panel.
- Click the “Export” menu and then select the “IMAP” option from the drop-down menu.
- Enter your Google Workspace email address and password and server details.
- Then, click the “Save” button to begin the migration.
The software will only take a few minutes, and once the migration is completed you’ll be notified. Unlike the manual method, the utility takes a few moments to migrate Gmail to G Suite and simplifies the overall process. If you prefer to learn more about this tool, keep reading on.
Benefits of the Automated Solution
- Directly migrates Gmail to Google Workspace with all or selective mailboxes.
- Batch transfers Gmail to Google Workspace in a single operation without any hassle.
- Convert Gmail to any domain provided by G Suite account.
- Keeps emails, attachments and headers intact during migration.
- Comes with a simple interface and is useful for both technical and non-technical users.
- Works standalone and does not require support from additional software.
- Migrate Gmail emails to G Suite from specific time, date, sender, recipient and subject.
- Software is all comprehensive and also allows to migrate Gmail to Office 365 and more.
In Conclusion
Migrating from Gmail to Google Workspace is beneficial for individuals and organizations looking for more control, security, storage and collaboration features. While the manual method like Google Workspace built-in tool is preferable for most professionals, it involves a multi-steps process and is technical. Also, it can’t transfer calendar events and contacts from Gmail to G Suite.
On the other hand, the automated PCDOTS software allows users to migrate Gmail to G Suite securely in a batch with all or selective mailboxes. The software is time-saving and useful for non-technical professionals. It’s available in a free version, which is ready to download from the button above.
