Learn How to do Extraction of Meta Data from Outlook Emails?

Here, we will explain how to extract Meta Data from Outlook Emails.

Since we all know metadata plays an important role in the functioning of our emails. And, there is also sometimes a need to get meta from Outlook emails to store multiple of information. However, as Metadata contains very crucial knowledge about the author privacy, sometimes it is a need to remove metadata to safeguard against privacy.

It is not a much difficult task but the main issue arises while finding the easiest way when we are in hurry.

So, today, we have finally come up with both the manual and effortless professional solution to carry out the task.

Even, we had also received a user query. Let’s continue.

User Query

“Hi, I am using Outlook for the past two years for my personal and professional use. I have lots of email messages inside the Outlook account.
Recently, my boss has given me a task to manage a sheet of all clients that contains To, Cc, From, Sent, and so on.
I have no idea about this at all and also there are no direct solutions available on the Internet. So, is there any solution regarding how to extract metadata directly from Outlook PST files, then do let me know.”

How to Extract Meta Data from Outlook?

1. Run Outlook Converter tool.
2. Upload the Outlook files.
3. Select the required data.
4. Go to Extract >> Choose Email Elements.
5. Enter location and save.

Manual Solution to Extract Meta Data from Outlook Email

In the manual solution, you can export the metadata in the form of a CSV Excel file.

1. Open Microsoft Outlook and click on File.
2. Select advanced option >> Export.
3. Export the file and click on Next.
4. Select CSV file and Next.
5. Browse the folder to export your file.
6. Choose Custom field and Finish.
7. Now, get the CSV file in your system locally.

Quick Solution to Get Meta Data from Outlook Email

The best solution to extract Meta Data from Outlook emails is PCDOTS Outlook Converter Software. It will smoothly and quickly extract data from Outlook to Excel.

This Outlook Metadata Extractor Tool has the ability to download multiple data within a single attempt with no loss of data.

Also, this utility supports all the Outlook editions including Outlook 2019, 2016, 2013, 2010, etc.

It also provides a free trial version to export some metadata from outlook files that can also allow you to check the efficiency of the Software.

Download the Free Outlook Email Metadata Extractor and run the process.

Procedure to Safely Extract MetaData:

1. Run the Outlook Metadata Extractor in your existing Windows OS system and click on Open Menu.
2. Go to the Email Data Files and Upload the needed Outlook files from the system.
3. See the preview of all the Outlook emails on the screen and select the required data from there.
4. Then, click on the Export Menu and Select CSV as the file format.
5. Enter the destination location where you want to store your data and save it.
6. After that, wait for a few minutes and get the resultant message on the screen.

Therefore, by clicking on the Open Folder, you can see the extracted metadata in the destination location.

Also, using this step-by-step process, it is easy to get metadata from outlook email with 100% accuracy.

This resultant CSV file will contains all the Outlook Emails along with their email meta elements properly.

Characteristics of Outlook Metadata Extractor:

1. Extraction in Bulk
   This Outlook Metadata Extractor can easily carry out the bulk of email elements such as Email Addresses, Attachments, phone numbers, and Address books individually. Email Addresses will also include To, Cc, Bcc, Subject, and other Email Header intents and will be carried out in the form of Text file format.
2. Advanced Exported Options
   The Software also allows you to include email headers, restore old folders, delete empty folders, and skipped out grey folders at the end of the migration process. Also, provides multiple file naming options to name the resultant file.
3. Supports Numerous Formats
   This Outlook Email Extraction tool also supports numerous formats such as Adobe PDF, CSV file, EML file, HTML file, MBOX, and other Email Services such as Gmail / Google Mail, Mozilla Thunderbird, O365 Account, and other IMAP Accounts.
4. Self-Sustainable
   Users do not need to install any other installation to carry out the conversion process. Also, it is compatible with all versions of Windows OS such as Windows 7, 8, 10, Vista, and XP.

Final Words

In this blog, we had discusses both the manual and professional solutions to extract metadata from Outlook email. But due to some issues, a manual solution is not a better way for the same.

So, I recommend you to use Outlook MetaData Extractor Software that also provides you the Demo version to extract 10 files from each folder at once with 100% accuracy.