Convert MSG File to Excel – Manual & Automated Methods
Looking for the right method to convert MSG file to Excel? You’ve just landed at the right page. In this PCDOTS tutorial, we’ll walk you through the fast and reliable ways to convert MSG to Excel with all attachments and headers intact. So, keep reading on to discover your ideal solution.
MSG files are Outlook specific files that store one email per file, which makes them share and backup individually. Although MSG files are ideal for storing individual emails, handling them in batches becomes a real struggle. Searching through multiple MSG files one by one is time consuming and very hectic, and Outlook itself does not offer any advanced filtering, sorting and reporting options.
On the other hand, Excel is a widely used spreadsheet format for managing and analyzing data in a structured way. By converting Outlook MSG files to Excel, you can easily organize large volumes of emails in a structured, tabular format and can also sort, filter and search fields like sender, recipients, subject and date without going through each file one by one.
Excel makes it simple to analyze data, create reports and manage emails collectively.
How to Convert MSG File to Excel?
Conversion of Outlook MSG files to Excel can be done in two ways: Manual and automated.
While the manual method is Outlook dependent and suitable for small datasets, the automated method involves advanced MSG to Excel converter, ideal for processing bulk data with minimal effort. If you have Outlook installed on your device and have few files to convert in Excel, the below manual method is good to go with. However, if you need to export large data without Outlook, you can directly skip to the automated method.
So, let’s go through each method one by one in detail.
Manual Method to Export MSG to Excel File
- Open Microsoft Outlook application on your Windows computer.
- Now, in Mail view, right click your account or Inbox and create a new folder.
- Drag and drop MSG files into the new Outlook folder.
- Next, in Outlook, click the “File” menu and select Open & Export >> Import/Export.
- Select “Export to a file” and click “Next”.
- Choose “Comma Separated Values (CSV)” and hit “Next”.
- Select the newly created folder containing your MSG files.
- Browse a location to save the files and finish the export
- Then, in Excel go to the Data >> From Text/CSV.
- Select your CSV file in the preview panel and confirm Delimiter = Comma and Data Type Detection
- Click Load
- Format date/time columns, widen columns, and apply filters.
So, that’s how to export MSG file to Excel using an Outlook account. As already said, this method is Outlook dependent and has certain limitations, which you must know.
Limitations of the Method
- This method is completely dependent on Outlook installation.
- It is not suitable for large datasets, since you need to drag and drop each MSG file one by one.
- It may not accurately preserve metadata and sender, recipients and other details.
If you prefer a faster, reliable and automated method to export multiple MSG files to Excel without any effort, you’ll find it below.
Automated Method to Convert MSG File to Excel
PCDOTS MSG Converter Software is the needed solution to overcome all the limitations of the manual method. This software is ideal for converting bulk MSG files to Excel with all attachments and email fields intact. The software works completely standalone and does not require support from Outlook or other workarounds. Also, it is easy to use and suitable for non-technical professionals and beginners.
This time-saving solution, unlike the manual method, offers only a few simple steps to export MSG file to Excel. This automated the entire process and requires hitting a few clicks from the users. You may review all the steps below and determine the software’s working.
Steps to Batch Convert MSG to Excel without Outlook
- Download for free MSG to Excel converter from the button above. Install and open it.
- Click the Open menu and then go to Email Data Files, MSG Files, Choose Files / Choose Folders.
- Browse your MSG files on your computer, select and import them into the application.
- Your selected MSG files will appear in the left panel.
- Then, click the Export menu and select the saving option “CSV”.
- Click the browse button and specify location for resultant files.
- Finally, click the “Save” button.
The software will then immediately convert MSG files to CSV, which you can easily open in Excel file. With this software method, you can simplify the overall conversion process. If you want to learn more about this software, read on.
Benefits of the MSG to Excel Converter
- Batch converts MSG file to Excel in a single operation without error.
- Preserve attachments and headers like sender, recipients, subject etc.
- Maintains folder structure during export.
- Allows you to view MSG files before exporting in Excel files.
- Offers simple user interface and useful for non-technical users as well.
- Compatible with all devices powered by Windows.
Final Thoughts
Converting MSG to Excel is an efficient and smart way to manage, analyze, share, sort and filter email data. While with Outlook installation, you can convert MSG file to Excel, it’s not sufficient for a large number of files. For users who want to bulk export MSG files to Excel, the automated method is the ideal solution.
The advanced MSG to Excel converter exports MSG to Excel in a few simple ways with complete data integrity. It’s available in a free trial version, which you can get from the download button above. If you have any query about the software, you can ask us anytime.
